Write Data From a Recordset into an EXCEL Worksheet using Automation (VBA)
Generic code to open a recordset for the data that are to be written into a worksheet in an EXCEL file (for this example, the EXCEL file must already exist, and the worksheet must already exist in the EXCEL file), and then to loop through the recordset and write each field’s value into a cell in the worksheet, with each record being written into a separate row in the worksheet. The starting cell for the EXCEL worksheet is specified in the code; after that, the data are written into contiguous cells and rows. This code example uses “late binding” for the EXCEL automation.
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Dim lngColumn As Long
Dim xlx As Object, xlw As Object, xls As Object, xlc As Object
Dim dbs As DAO.Database
Dim rst As DAO.Recordset
Dim blnEXCEL As Boolean, blnHeaderRow As Boolean
blnEXCEL = False
‘ Replace True with False if you do not want the first row of
‘ the worksheet to be a header row (the names of the fields
‘ from the recordset)
blnHeaderRow = True
‘ Establish an EXCEL application object
On Error Resume Next
Set xlx = GetObject(, "Excel.Application")
If Err.Number <> 0 Then
Set xlx = CreateObject("Excel.Application")
blnEXCEL = True
End If
Err.Clear
On Error GoTo 0
‘ Change True to False if you do not want the workbook to be
‘ visible when the code is running
xlx.Visible = True
‘ Replace C:\Filename.xls with the actual path and filename
‘ of the EXCEL file into which you will write the data
Set xlw = xlx.Workbooks.Open("C:\Filename.xls")
‘ Replace WorksheetName with the actual name of the worksheet
‘ in the EXCEL file
‘ (note that the worksheet must already be in the EXCEL file)
Set xls = xlw.Worksheets("WorksheetName")
‘ Replace A1 with the cell reference into which the first data value
‘ is to be written
Set xlc = xls.Range("A1") ‘ this is the first cell into which data go
Set dbs = CurrentDb()
‘ Replace QueryOrTableName with the real name of the table or query
‘ whose data are to be written into the worksheet
Set rst = dbs.OpenRecordset("QueryOrTableName", dbOpenDynaset, dbReadOnly)
If rst.EOF = False And rst.BOF = False Then
rst.MoveFirst
If blnHeaderRow = True Then
For lngColumn = 0 To rst.Fields.Count – 1
xlc.Offset(0, lngColumn).Value = rst.Fields(lngColumn).Name
Next lngColumn
Set xlc = xlc.Offset(1,0)
End If
‘ write data to worksheet
Do While rst.EOF = False
For lngColumn = 0 To rst.Fields.Count – 1
xlc.Offset(0, lngColumn).Value = rst.Fields(lngColumn).Value
Next lngColumn
rst.MoveNext
Set xlc = xlc.Offset(1,0)
Loop
End If
rst.Close
Set rst = Nothing
dbs.Close
Set dbs = Nothing
‘ Close the EXCEL file while saving the file, and clean up the EXCEL objects
Set xlc = Nothing
Set xls = Nothing
xlw.Close True ‘ close the EXCEL file and save the new data
Set xlw = Nothing
If blnEXCEL = True Then xlx.Quit
Set xlx = Nothing
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